Revise Contracts for Temporary Faculty, Teaching Associates or Graduate Assistants


Revise Contract—Change WTU/FTE with Same Effective Date

  1. From the Main Menu, navigate to Workforce Administration > CSU Temp Faculty > CSU Contract Data
    The CSU Contract Data search page displays
  2. Enter search criteria (such as last name, emplid)
  3. Select Correct History checkbox
  4. Click Search
    The Contract Status/Content page displays
  5. In the TF Contract Detail section, use the lookup button to select Term
  6. Enter changes
  7. Click Save
  8. Click TF Contract Total tab
  9. Verify the revised data for semester(s)


Generate and Print the Contract/Terms & Conditions

  1. From the Main Menu, navigate to SJSU Human Resources > Workforce Administration > Temp. Fac. Contract by Emplid
    The Find an Existing Value search page displays
  2. Click Search
    The search results display
  3. Select a Run Control ID by clicking the appropriate hyperlink
    The contract page displays
  4. Enter the data to generate the contract
  5. Click Run
    The Process Scheduler Request page displays
  6. Select the following settings:
    • Server Name: PSUNX
    • Type: Web
    • Format: PDF
  7. Click OK
    The contract page displays
  8. Click Process Monitor hyperlink
    The Process List page displays.
  9. Wait at least 15 seconds, and then click Refresh
  10. Continue waiting and then clicking the Refresh button until Run Status changes to Success and Distribution Status changes to Posted
  11. Click Details hyperlink
    The Process Detail page displays
  12. Click View Log/Trace hyperlink
    The View Log/Trace page displays
  13. Click PDF hyperlink
  14. Print the contract using the browser or Adobe Acrobat print button


Generate and Print the TF/GA/TA Revision Form

  1. From the Main Menu, navigate to SJSU Human Resources > Workforce Administration
  2. Click TF/TA/GA/Appt-Revision Form
    The Find an Existing Value search page displays
  3. Click Search
    The search results display
  4. Select a Run Control ID by clicking the appropriate hyperlink
    The TF/TA/GA Appt-Revision Form page displays
  5. Enter the data to generate the appointment form
  6. Click Run
    The Process Scheduler Request page displays
  7. Select settings as follows:
    • Server Name: PSUNX
    • Type: Web
    • Format: PDF
  8. Click OK
    The TF/TA/GA Appt-Revision Form page displays
  9. Click Process Monitor hyperlink
    The Process List page displays
  10. Wait at least 15 seconds, and then click Refresh
  11. Continue waiting and then clicking Refresh until Run Status changes to Success and Distribution Status changes to Posted
  12. Click Details
    The Process Detail page displays
  13. Click View Log/Trace
    The View Log/Trace page displays
  14. Click the PDF hyperlink
  15. Print the contract using the browser or Adobe Acrobat print button


Revise Contract—Change WTU/FTE with Different Effective Date

  1. From the Main Menu, navigate to Workforce Administration > CSU Temp Faculty > CSU Contract Data
    The CSU Contract Data search page displays
  2. Enter search criteria (such as last name, emplid)
  3. Click Search
    The Contract Status/Content page displays
  4. In the Contract Status/Content section, click the Add [+]button
    A new row displays
  5. Click View All hyperlink
    All rows display
  6. Enter criteria in the Contract Status/Content section
  7. Enter criteria in the TF Contract Detail section
  8. Click Save
  9. Click TF Contract Total tab
    The TF Contract Total page displays
  10. Verify the revised data for the semester
  11. Generate and print the contract/terms and conditions (as described in section above)
  12. Generate and print the TF/GA/TA revision form (as described in section above)


Revise Contract—Change Lecturer Level

  1. From the Main Menu, navigate to Workforce Administration > CSU Temp Faculty > CSU Contract Data
    The CSU Contract Data search page displays
  2. Enter search criteria (such as last name, emplid)
  3. Select Correct History checkbox
  4. Click Search
    The Contract Status/Content page displays
  5. Enter changes in the TF Contract Detail section
  6. Click Save
  7. Click TF Contract Total tab
    The TF Contract Total page displays
  8. Verify the revised data
  9. Generate and print the contract/terms and conditions (as described in section above)
  10. Generate and print the TF/GA/TA revision form (as described in section above)